Automated Time & Billing Capture
Turn calendar entries, tickets, and notes into structured billing records.
Task
Consultants and engineers lose billable hours due to forgotten time entries. Manual logging on weekends leads to inaccurate invoices and lost revenue.
The task: automate time tracking without disrupting daily work.
Conclusion
With automated time and billing capture, we rethought time tracking:
- Less effort – Time entries are created almost automatically.
- More billable hours – No more lost revenue.
- Auditable records – Fully audit-ready.
Consultants and engineers can focus on their actual work – instead of weekend time tracking.
Project in Numbers
Challenge
Why we had to act:
- Forgotten time entries
Billable hours were lost due to missing documentation. - Inaccurate invoices
Retroactive logging led to errors and lost revenue. - High manual effort
Time tracking on weekends cost additional, unpaid time. - Lack of traceability
There was no consistent, auditable record.
Solution
headwAI automatically aggregates relevant data sources:
- Automatic aggregation
Calendar entries, ticket activity, and chat summaries are combined. - Structured suggestions
headwAI proposes structured time entries per project. - One-click approval
Suggestions are transferred to the ERP for approval with one click.
Result
The result: more hours captured with significantly less effort.
- +12% billable hours captured
Less revenue is lost. - -80% effort for time tracking
Employees save noticeable time. - Audit-ready records
Fully traceable time tracking.
Product that we use.
Own your data, own your AI!
LocalCore offers data-secure, local AI solutions that increase efficiency while keeping your data completely under your control.
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Let’s Talk AI
We’re here to help you harness the power of AI while ensuring your data remains fully secure and GDPR-compliant. Reach out today to discover how headwAI gives you complete control over your data and drives impactful results for your organization.
